Creating a Financial Foundation for Shared Infrastructure

Over a decade ago, I was one of the founding members of the Dallas Makerspace. My major contribution was designing the financial models that allowed the group to have a solid financial footing for renting it’s first dedicated space.

an antique drawing of three candelabras
Giovanni Battista Montano. Three Candelabra, 1534–1621. The Art Institute of Chicago.

The other founders were more involved in all the growing pains of starting an organization like that, and I moved to another city and didn’t lift those boulders. But (as far as I know) the original membership models kept the group bootstrapped long enough to attract more members and grow into the organization they are today.

A member of the ThePrepared Slack recently asked how I did this, and in retelling the tale, I realized that I’d never written down the methods I used. I think sharing them here might be helpful to other people looking to start either their own hackerspace, makerspace, or other opt-in, volunteer-driven group that seeks to have a single costly piece of shared infrastructure.

The Problem, Or What Not To Do

First let me lay out the problem. A volunteer organization starts with zero money. It can ask for donations and have some non-zero value of money, and then they can spend that money on projects. This model works fine if the projects are less frequent than how often you can ask people for money. If the organization wants to rent a space, they will now have a monthly operating cost that extends into infinity. There is no time when you’ll have raised enough money to pay for all the rent forever. You can only raise enough money for some number of months. You can think of each months rent as a “monthly project” you need to raise money for. If you organization has a regular meeting once a week, that means you will be either about to ask for money, asking for money, or telling people how much money you raised three out of the four weeks of the month. A primary task of the volunteers who have donated their time to keep the organization running will be to figure out how to collect enough money each month.

Suffice to say, unless your organization is a group of people who love to ask other folks for money, this will not be an activity that is long term sustainable by volunteers. They did not join the ranks of your group to run around asking folks for money.

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